Mailings

This function allows to send and schedule mass mailings to be sent to participants with a reservation for an event.

Steps to produce a mailing

  1. Create
  2. Test
  3. Schedule

Create a mailing

To create a new mailing, click on the Add mailing link on the bottom of the page.

Note Before being sent, a mailing has to be first tested by e-mailing yourself.

In the new page, fill the form presented:

FieldDescription
Name of the mailingDescriptive name for the mailing. This is only viewable in the mailing list, the subject is specified separately in the subject field.
Event IDSelect an event to e-mail only participants of that event, or leave it empty to e-mail participants of all events hosted at DanceReservations.
Schedule dateDate (YYYY-MM-DD format) and time (HH:MM) the e-mail will be sent. To send it as soon as tested and scheduled, set the date or time to be in the past.
Schedule time
FromE-mail address and name to appear in the “From” header of the e-mail. Can be customized to have it being sent by your reservations office, no-reply, etc.
From name
SubjectSubject of the e-mail. You may consider starting it with [Event Name] and then a short description, or following the convention set in emails for other communications.
BodyBody of the e-mail. Each message sent can be customized to a recipient by using the fields [first_name], [last_name] and [full_name], which will be replaced by the corresponding values when generating the message.

Test a mailing

Once all the mailing information is filled in, the mailing will be created in Draft mode. To be able to send it:

  1. click on the Test mailing link at the bottom of the page
  2. a test e-mail will be sent to your e-mail account, with the fields (e.g., [first_name]) already replaced by the actual value for your account
  3. check your e-mail and verify the information in the message; if everything looks OK proceed to Schedule a mailing

Schedule a mailing

:!: Note: This will only be possible once a mailing has been tested (see above).

To schedule a tested mailing:

  • select a mailing from the list of mailings and click on the Schedule link at the bottom of the page
  • the messages will be sent to the recipients at the scheduled time

Unschedule a mailing

To unschedule a scheduled mailing

  • select the mailing from the list of mailings and click on the Unschedule link at the bottom of the page
admin/mailings.txt · Last modified: 2012/09/23 18:51 by pablo
 
 
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